BOARD MEETING MINUTES
Monday, July 9, 2018. Northern Town Hall, 445 Town Hall Road NW, Bemidji, MN.
PRESENT: Supervisors Mike Kelly, Paul Wiese, Curt Blumhagen, Jess Frenzel, and Clark Chambers. Treasurer Doug Kranich, Road Supervisor Clarence Lindseth and Clerk Mary Israelson. See guest sign-in sheet for visitors.
MINUTES: A motion was offered by Blumhagen, and seconded by Frenzel, to approve the minutes of the June 25, 2018, meeting as presented. The motion carried unanimously.
Chloride - The treatment was done on Balsam Rd today, and probably Elliot Rd.
Country Club Road - The bituminous overlay is complete, and also the shouldering. It looks real nice!
Storm Damage - Some cleanup work was done following a wind storm the morning of June 29th. Tim Vigen helped Lindseth out, with Johnson Construction doing quite of bit of work.
Brushing - Johnson is still completing this work with a brush hog.
Heather Lane - The low area on this road was raised a bit with a couple loads of re-claimed bituminous being used.
Striping - Lindseth has contacted a striping contractor for work to be completed on Country Club Road and Town Hall Road, with indication that it might be done the late part of next week.
Crack Sealing - Lindseth is still looking for someone to do this work on Whiting Road. Some patching is also needed on So. Movil Lake Road. S&T Services has been doing some asphalt patching as needed.
Ditch Mowing - This work is being worked on at this time.
Chip Sealing - Quotes have been sought from several contractors, with only one being returned. The contractor who will be working in this area for Beltrami County, was contacted three (3) times for a quote with none being submitted. The obligation of obtaining at least two quotes has been satisfied with these attempts. The one quote received is from Asphalt Preservation Company, to complete Whiting Road and So. Movil Lake Road (east of Irvine Ave.), with chipseal application (CRS2P emulsion and FA 2.5 Granite aggregate) applied to clean surface, with Fogseal application applied to sealed surface. Estimated quantities total 42,240SY @ $1.63 equaling $68,851.20. A motion was offered by Blumhagen, and seconded by Chambers, to approve the quote as submitted. The motion carried unanimously. Crack filling on Whiting, and some patching on So Movil, is needed prior to the application. Lindseth is still working on getting someone to do this work. Striping will also need to be done following this work.
Deer Path - Work on the roads in this development has started in order that they can be turned over to the Township for maintenance. Freeberg & Grund Engineering had been hired by the developer to prepare a report indicating the items that needed to be done in order that the roads are brought up to the Township's road standards. An inspection of the roads will be required once the work is done, but so far there has been no inspection requested in order to observe the work being done. This is a concern, since the inspection will be more difficult to do once the work is complete. It is the developer/property owner's responsibility to supply the inspection.
Beach Lane Access - Lindseth indicated that there is a problem with the rain run-off from Mallard Lane flowing across the access and ending in the new catch basin. This could create the basin filling with unwanted debris. He feels that some reclaim on Mallard Lane would help alleviate this issue.
JOINT PLANNING BOARD (JPB):
The regular meeting is scheduled for this Wednesday. One planning case is on the agenda, along with a review of the Ordinance. Also, the Comprehensive Plan is getting close to completion.
RURAL FIRE ASSOCIATION (RFA):
The quarterly meeting is tomorrow night. Blumhagen is not able to attend, so Wiese will take his place.
Bills - The bills are payable with check numbers 9973-9999 totaling $138,820.70. The larger items are; Knife River Materials for Country Club Road blacktop - $78,848.50, Johnson Construction for various road maintenance work - $24,798.00, and GBAJPB 3rd quarter fees - $12,635.50. A motion was offered by Chambers, and seconded by Blumhagen, to pay the bills as presented. The motion carried.
Treasurer Report - Cash by Fund balances are; Revenue - $193,233.07, Road & Bridge - $694,787.68, Rural Fire - $51,302.54, and Sewer District Waville - $19,891.94, for a total of $959,215.23. A motion was offered by Frenzel, seconded by Chambers, and carried, to approve the report as presented.
Certificates of Deposit - Kranich recommended that $610,000.00 be invested as follows; $100,000.00 for one (1) year at 1.5%, $50,000.00 to mature on 10/15/2019 at 1.5%, $460,000.00 for 30 days at 1.0%. Consensus was given to proceed as recommended.
1) Quote from Asphalt Preservation Company for chip seal work, 2) Waville Wastewater Service District quarterly report from Al Gorick, 3) email to Blumhagen from resident asking that the ditch along Irvine Ave near Maple Ridge Crt be repaired.
Ditch - It was suggested that the property owner contact the County Hwy Dept, since the damage is in the Irvine Ave right-of-way.
APPOINT ELECTION JUDGES:
The Clerk is recommending that the following be appointed as Election Judges for the Primary Election on August 14th, and the General Election on November 6th; Dianne Dockendorf, Mary Locke, Ann Newby, Susan Sether, Mary Morton, Jackie Welle, Pat Neurauter and Maria Kne. A motion was offered by Frenzel, and seconded by Blumhagen to approve the recommendation. The motion carried unanimously.
Waville Subordinate Service District - The Board has received a recommendation from its Auditor to look at preparing a capital improvement plan (CIP) and fund for the District. The Board asked that Al Gorick, operator of the system, be asked to attend the next meeting in order to discuss such a plan. The Board will then invite the property owners to a meeting to talk about a plan and how to go about establishing a fund for it.
Contributions - A motion from the Annual Meeting directed the Board to distribute the $2,000.00 budgeted for contributions as they see appropriate. Requests from eight (8) entities have been received. Kelly indicated that he would favor giving more to the 1st Responders, since a rep gave a presentation at the Annual Meeting and there is a real need for purchasing equipment. He also believes that the Lakes Area Dive Team, along with the 1st Responders, are organizations that anyone in the Township could benefit from if the need arose. Frenzel offered a motion to give $1,500.00 to the North Country 1st Responders, and $500.00 to the Lake Area Dive Team, with Chambers seconding the motion. After some discussion, Wiese indicated that he felt the Senior Activity Center should receive something. Frenzel then amended his motion to give $1,300.00 to the 1st Responders, $500.00 to the Lakes Area Dive Team, and $200.00 to the Bemidji Sr. Center, and Chambers amended his second. The amended motion carried unanimously.
With no further business forthcoming, the meeting was adjourned at 7:05 p.m.