BOARD MEETING MINUTES
Monday, August 13, 2018, 6:00 p.m. Northern Town Hall, 445 Town Hall Road NW, Bemidji, MN.
PRESENT: Supervisors Paul Wiese, Curt Blumhagen, Jess Frenzel, and Clark Chambers. Treasurer Doug Kranich, Road Supervisor Clarence Lindseth and Clerk Mary Israelson. Absent; Mike Kelly. See guest sign-in sheet for visitors.
Vice-chairman Chambers, acting as Chairman, opened the meeting at 6:00 p.m.
MINUTES: A motion was offered by Frenzel, and seconded by Blumhagen, to approve the minutes of the July 23, 2018, meeting as presented. The motion carried unanimously.
Lu Ann Lissick - Is the Realtor that Kelly has been working with regarding the offer on the property on Lake Movil along So Movil Lake Road. The Board had previously given Kelly the authority to begin negotiations for the property and he offered $60,000, and asked that the four corners of the property be marked. The owners counter-offered at $66,000 without marking the four corners. Blumhagen didn't feel comfortable purchasing the property without a guarantee regarding possible improvements to the property for public boat access purposes. Frenzel felt that the purchase would be a gamble, but felt that it is still a good investment since there is no public access to the lake, for emergency purposes especially. Frenzel then offered a motion to accept the counter-offer of $66,000 without the four corners being marked, and Wiese seconded the motion. Vote: Wiese, Chambers, and Frenzel - yes, Blumhagen - no. The motion carried, and Lissick will set up a meeting with Kelly (authorized signer) to complete the appropriate paperwork and collect $1,000 in earnest money.
Lindseth reported that the roads are very dry and blading has been minimal.
Cracks - S&T Services has completed the crack filling work on Pearl Drive and Eagle Lane. Also, Ness has completed the crack sealing work on Whiting Road.
Lakewood Drive - It is expected that the blacktopping will be at least a couple weeks from now, when Knife River moves their equipment back to this area.
JOINT PLANNING BOARD (JPB):
Frenzel reported that there was an amendment reviewed for the Villas near the event center, and John Peterson is proposing another plan for his resort property along Birchmont Drive. Also, the Ordinance review is still taking place.
BEMIDJI RURAL ANIMAL CONTROL (BRACO):
The regular quarterly meeting was held recently, with the new Animal Control Officer indicating that he is becoming more comfortable with his position. There was some discussion regarding the policy for reimbursement of expenses associated with impounds in a jurisdiction. It has always been the policy that each entity is responsible for such costs. Bemidji Township has been billed for these types of bills, and has decided to not reimburse BRACO for them. The policy is to be reviewed.
RURAL FIRE ASSOCIATION (RFA):
Wiese reported that he attended the most recent quarterly meeting. Topics included purchase of a new ladder truck by the City, and recruiting new fire fighters for the satellite location in Northern Township. The new location/building is being prepared for use.
Bills - The bills are payable with check numbers 10,000 - 10,026 totaling $33,823.02. The larger items are; S&T Services - $8,605.60, and Johnson Construction - $3,332.75. A motion was offered by Blumhagen, and seconded by Frenzel, to pay the bills as presented. The motion carried.
Treasurer Report - Cash by Fund balances are; Revenue - $168,570.74, Road & Bridge - $593,463.91, Rural Fire - $51,691.82, and Sewer District Waville - $18,487.48, for a total of $832,213.95. A motion was offered by Blumhagen, seconded by Wiese, and carried, to approve the report as presented.
Certificates of Deposit - Kranich recommended that $435,000 be invested for 30 days at Security Bank at 1.0%. Consensus was given to proceed as recommended.
1) Notice from Beltrami County Highway Dept regarding their new Right of Way Obstruction Policy and our Northern Township Land Use Permit Required sign that needs to be removed, 2) information from GBAJPB regarding application from John Peterson for a CUP on his property at 4910 Birchmont Drive, 3) notice from Mn Department of Revenue with our 2019 Town Aid of $1,091.00, 4) copy of letter from MnDot to Beltrami County Highway Department asking that Turtle Lake Twp pay back grant funds in the amount of $28,753.77, 5) MAT District 12 Meeting Notice for Tuesday, Aug 28th at Mahnomen High School.
Land Use Sign - Lindseth will take care of removing the sign that is no longer allowed in the County Road ROW.
Grant Funds - MnDot has sent a letter to Bruce Hasbargen indicating that the funds granted on behalf of Turtle Lake Township for the purpose of upgrading the Lake Beltrami Road for blacktopping ($28,753.77), must be returned if the entire project is not going to be completed. Northern Township had agreed to pay for one-half of the initial engineering expense in support of this project being completed in its entirety. It was agreed that a letter would be sent to the Turtle Lake Township Board requesting that the funds be reimbursed due to the fact that their Board has decided to not use the Phase II funds to blacktop the road. This Board has supported both phases of this project, which included State grant funds covering most all of the costs.
Hamilton Development - Developer J. Adam Hamilton had previously requested that 75% of his Letter of Credit be released due to the roads in this development being completed as required. The Board had discussed this matter and agreed to hold the credit until the three-year warranty period was completed. Hamilton has again asked that the credit be released according to the Developer's Agreement. After reviewing the agreement stating that once all of the work is completed according to specifications, and the proper documentation was presented, the Board could obtain a minimum of 25% of the Letter of Credit. Lindseth had inspected the development and reported that the erosion control materials had been removed as requested. Frenzel offered a motion to approve retaining 25% of the Irrevocable Standby Letter of Credit, and releasing the balance. Weise seconded the motion, and it carried unanimously.
Waville Subordinate Service District - The property owners are to be invited to the August 27th meeting of the Board. It was agreed to start the meeting at 5:30 p.m. It was suggested that some thought be given to a plan for increased fees in order to begin establishing an enterprise fund for future replacement of the system.
With no further business forthcoming, the meeting was adjourned at 6:41 p.m.