BOARD MEETING MINUTES
Monday, September 10, 2018, 6:00 p.m. Northern Town Hall, 445 Town Hall Road NW, Bemidji, MN.
PRESENT: Supervisors Mike Kelly, Paul Wiese, Curt Blumhagen, Jess Frenzel, and Clark Chambers. Treasurer Doug Kranich, Road Supervisor Clarence Lindseth and Clerk Mary Israelson. See guest sign-in sheet for visitors.
MINUTES: A motion was offered by Wiese, and seconded by Blumhagen, to approve the minutes of the August 27, 2018, meeting as presented. The motion carried unanimously.
Property Owners adjacent to the northern portion of E. Movil Lake Road NW in Northern Township. Kelly started the meeting by reporting that the Board of Supervisors has asked the property owners to an informational meeting in order to discuss possible improvements to this portion of roadway. Several years ago, this topic was introduced to a couple of property owners who would be affected the most by giving up a small portion of their properties in order to help improve the road by straightening the curves along the road. Those property owners were not willing to give up the property at that time. The Board's position has been that the road needs to be fixed properly in order to spend township funds on any improvements to that portion of road (north of the intersection with S. Movil Lake Road). The engineering standard used at that time was developing the curves at a 40 mph standard. Another option using a 35 mph standard has been presented tonight, and aerial photos were provided showing the existing roadway and what might be proposed. Kelly also reported that the township does not want to force property owners to give up property, and this project was taken off of the Five Year Plan due to that. Frenzel added that overlaying the portion of road that is currently blacktopped, is not an option due to the safety concerns with the curves to the north of it. The Board wants to build this entire portion of road properly.
Muriel Gilman - Believes that safety is a big concern with pedestrians and cyclists, along with motorized vehicles. She also asked if more than one engineering standard could be used throughout this area, and if curb and gutter might be used in areas to preserve trees.
Dave Wilcox - Asked if a speed limit study has been done, if the elevations would stay the same, and wondered if a 30 mph standard could be used instead. A speed limit study could be done only by MnDot and only on blacktopped roads, but would likely not recommend posting at less than 35 mph. Also, leveling would be part of the proper engineering standard used, and any wetland issues. His concerns are mainly the esthetics and how many trees he would lose, indicating that it is hard to visualize. He felt that if there is a crash, it is the driver's fault.
Jane Wilcox - Noted that 4,000 sf of their woods would be affected, and she doesn't want to lose the trees. Can a 25 mph standard be used around their curve?
Bill Joyce - Wanted to know how the project could get back on the road plan, and indicated that he was in favor of the improvements and would allow an easement to his property if needed.
Kelly went on to explain that the Township Board has taken a pro-active stand in completing some major road improvements over the past several years due to the fact that Northern Township is nearing the end of an Orderly Annexation Agreement with the City of Bemidji, and has/will lose a large tax base by the end of the agreement in 2020. Once the agreement is complete, there will be less tax base to spread these costs in the Levy, and the projects will likely not be done as aggressively. At this time, the Township Road and Bridge funds cover 100% of these types of construction costs, which will likely not happen once the annexation is complete.
Bernadette Paradis - Is the other property owner who would be affected the most with the straitening of the curves, and she would like to see a different map because she is not able to read the one presented. She also wonders what might happen with the overhead power lines, and whether or not they might be buried. She would like someone to mark and walk through the proposed area with them.
Gary Krohn - His biggest concern is the safety of the road. There are curves on both sides of his property and it is difficult to back out sometimes without being able to see the oncoming traffic. The road should be built properly for the future.
Gary Purath - He also supports the improvements at the 35 mph standard, due to the blind corners near his property. He also believes it would be a giant step backwards to not improve the area with the existing blacktop by putting it back to gravel.
Claire Zirnhelt - He is also in favor of the 35 mph option, and would rather have blacktop adjacent to their property due to the problems with gravel, dust, etc. He would also be in favor of burying the power line.
Rick Coe - Who is a resident along the road and on the Board of Beltrami Electric, would certainly be in favor of the co-op burying the line and would pass along the information. They would likely only consider the work if the road construction was done. Outages occur more on the overhead lines.
Minnesota Energy - Kelly reported that there is some progress with extending natural gas to the So. Movil Lake Road area, so it is getting closer to this area.
David Beste - Likes the idea of improvements but understands that it does affect certain property owners more than others. He and Mr. Joyce feel that the existing blacktop should be maintained and kept.
Kelly stated that these topics will be addressed by the Board when they meet with the engineers, probably during the winter months and ask that the areas be marked again next spring.
A break was taken and the regular meeting started at 7:21 p.m.
Lakewood Drive - The blacktopping has been completed, with the shouldering to be done soon. The affected property owners will be billed for their share once the invoice is received.
Class 5 - This is scheduled to be done on Sept 18th, with Wildwood Road and a couple other areas to be done.
Brushing - Johnson is finishing up on Pond Road and Chad Drive maybe today.
Ditch Mowing - The 2nd round will begin soon. This is done to help prepare the ditch area for placing snow during the winter.
Bel Tree Drive - Lindseth went over this project with Johnson Construction. There will be much better drainage along this road when the work is done.
Patching - Work was done near the south end of Dickinson Drive, in order to help reclaim the roadway. Some more work will be done by S&T in other areas.
Lindseth - Was hospitalized and had surgery due to an injury to his hand while he was attempting to pull a sign post out of the ground. A Worker's Comp Claim has been started.
JOINT PLANNING BOARD (JPB):
There are three (3) cases in the City of Bemidji. One is for the Clear Vue Resort property along Birchmont Drive, where the owner is applying to construct nine units. This is a density issue and it's going to be a tough decision.
Bills - The bills are payable with check numbers 10027 - 10061 totaling $118,035.78. This amount includes $65,916.53 for the property on S. Movil Lake Road, which may change a bit depending on the exact closing date (prorating the property taxes). A motion was offered by Blumhagen, and seconded by Chambers, to pay the bills as presented. The check for the property will be written once the closing date is determined. The motion carried.
Treasurer Report - Cash by Fund balances are; Revenue - $164,394.14, Road & Bridge - $576,384.77, Rural Fire - $51,789.72, and Sewer District Waville - $17,318.14, for a total of $809,886.77. A motion was offered by Blumhagen, seconded by Wiese, and carried, to approve the report as presented.
Certificates of Deposit - Kranich recommended that $325,000 be invested for 30 days at Security Bank at 1.0%. Consensus was given to proceed as recommended.
1) Closing statement for closing on S. Movil Lake Road property, 2) draft RFP for possible feasibility study on the Waville treatment system, 3) First Report of Injury for the Worker's Comp Claim for Lindseth, 4) email sent to Waville Subordinate Service District members regarding decisions made by Board at previous meeting, 5) Wagner Plumbing proposal for work to install event meters on grinder stations on Waville Subordinate Service District properties, 6) notice of PERA rate increase aid, and 7) complaint from property owner regarding junk in a neighbor's yard (sent to the JPB office).
Waville Subordinate Service District - Wagner Plumbing has quoted $250/ property to install the event/flow meters. They will bill for actual time involved, so it will likely be less than the amount quoted. He will do the work and bill the Township, who will then bill the property owners.
Request for Proposals on Feasibility Study - Gorick has prepared a draft request and is aware of at least three (3) contractors who would like to bid the work. The users of the system have indicated that they do not want to spend their funds on a study, but the Board does not know how to proceed with planning for future needs of the system unless there is some kind of plan in place with educated information for replacement. A motion was offered by Chambers, and seconded by Blumhagen, to proceed with getting the quotes to have the study done. The motion carried unanimously.
Marshall Johnston - Is a user of the Waville Subordinate Service District, and has indicated that a survey was sent to all the users of the district. He will be presenting the surveys to the Board at the next meeting, and has indicated that most do not want the study done. The Board agreed that they will make that decision once the RFPs are returned for review at the 2nd meeting in October.
Frenzel - Will be gone for the November 12th Board meeting and the JPB meeting on the 14th. Chambers was asked to fill in on the 14th.
DeerPath Roads - Nothing has been submitted by the property owners.
City of Bemidji - There has been no indication regarding a discussion about future joint planning needs.
With no further business forthcoming, the meeting was adjourned at 8:23 p.m.