BOARD MEETING MINUTES
Monday, June 24, 2019, 6:00 p.m. Northern Town Hall, 445 Town Hall Road NW, Bemidji, MN.
PRESENT: Supervisors Mike Kelly, Curt Blumhagen, Clark Chambers, Paul Wiese, and Jess Frenzel. Treasurer Doug Kranich, Road Supervisors Clarence Lindseth and Tim Vigen, and Clerk Mary Israelson. See sign-in sheet for guests.
MINUTES: A motion was offered by Blumhagen, seconded by Frenzel, and carried, to approve the public hearing and supervisor meeting minutes of the June 10, 2019, meeting as presented.
Jon Roscoe, Miller McDonald Inc., presented the 2018 Audit information that was recently completed. The segregation of duties in a township is a normal concern due to the lack of personnel, but is something that cannot be avoided and he feels we handle it quite well. Mention was made of the Waville depleting enterprise fund balance, of which the Board is aware of and is addressing future needs by recently completing an assessment of the wastewater treatment system and will be meeting with those residents about it. The general fund balance is healthy and supporting approximately 8.5 months of operating funds. A motion was offered by Frenzel, and seconded by Chambers, to accept the audit report as presented. The motion carried unanimously.
RESOLUTION NO. 2019-0103: ORDER VACATING A TOWN ROAD (ALLEY) - This subject was addressed on June 10th, during an inspection and public hearing, but due to only three (3) board members being present, the matter was tabled until a full board was in attendance. The Resolution was then read in its entirety. A motion was then offered by Frenzel, seconded by Chambers, and carried, to approve Resolution No. 2019-0103, vacating the 10 ft. wide alley along the western boundary of the Britten's Beach Plat. The motion carried with the following vote; Chambers - yes, Frenzel - yes, Blumhagen - yes, Wiese - yes and Kelly - yes. This action will allow the 10 ft. alley to be vacated, combining it with the adjacent property designated as public access to Lake Movil.
Kelly then reported that he attended a technical review meeting with several of the agencies that will be determining to what extent the property can be developed for public access purposes. This group will determine how much of the wetlands located on the property can be utilized, and the procedures that might be taken. He also explained that this process will take some time with more determinations to be made over time. If/when a plan is approved, it will then need to go through the proper procedures for conditional use permitting, possible funding, etc.
Shep Wilemek, 207 S. Movil Lake Road NE, read a letter that he had prepared, proposing that "we" would be in favor of a minimal access trail in the middle of the lot for emergency access, but no busy public access. He also suggested chaining it off with 'no trespassing' signs posted. He submitted a copy of the letter.
Libby Underhill, 227 S. Movil Lake Road NE, asked if the review meetings would be posted and are they public? Kelly indicated that most meetings are public and will be posted, and that the intent of the Board is to allow public comment.
Don Niskanen, 307 S. Movil Lake Road NW, stated that it doesn't make sense to think that this is a good idea, and can't understand why. He asked the Board to be good custodians of the lake.
Lee Warne, lives 4 or 5 houses down from the property, and asked how he could become a part of the planning process believing that there would be other willing volunteers also.
Art Lee, 103 S. Movil Lake Road NW, reiterated Shep Wilimek's points read in his letter, and asked that the Board please review it.
Barb Siler, 11501 E. Movil Lake Road NE, asked if the meetings were posted and published. The meeting schedule is posted on the Township bulletin board, along with the Agenda for the meetings at least three (3) days in advance. The Legal Notice for a public hearing is posted and published ten days prior. The agenda is not always published, but is posted at least three (3) days prior to a meeting, as this meeting was. She also listed concerns regarding; parking, safety, value of Art Lee's property and if the assessor had been consulted regarding it, environmentalist need to be involved, who owns the property, will it go to the DNR? (Northern Township is the owner of the property). Frenzel explained that this property was already being trespassed on by those trying to access the lake. He also explained that nothing has been determined at this time, as far as the extent of the development, and that it might just be a walk-in access.
Mark Thorson, 11311 Port Lane NE, had been researching the Mn Statutes addressing the vacation process, and asked that the letter that was required to be sent to the DNR Commissioner at least 60 days prior to the public hearing be read, as well as the date on it that needed to be before April 10, 2019. The Clerk read the letter dated March 28, 2019, and the attached certified mail receipt with the return receipt stating that the letter was received in the DNR Commissioner St. Paul office on April 1, 2019. (The letter was eventually sent to the local regional DNR office, and the regional director responded with a letter indicating that they were not opposed to the proposed vacation of the alley, since it was to be combined to the adjacent property that is also designated as public access to the lake.)
Kelly also reported that the MN Association of Township Attorney was consulted about Mr. Joyce's point regarding the need to include Turtle Lake Township in the planning because the lake lies in that township also. The MAT Attorney asked if the township was intending to control the waters, and if not, there was no need to include the adjacent township.
Bill Joyce, 11715 E. Movil Lake Road NE, asked to be included in the design process also.
Gravel - was placed on Bel-Tree, Nordic, Larch, and E. Movil Lake Roads.
Striping - Will be done soon on Town Hall Road, Tavistock, and S. Movil Lake Road.
Chloride - The contractor had indicated that they had run out of the product, but planned to have more and would be in town today, Tuesday or Wednesday, to apply to Balsam Road. Vic Yerbich had called with complaints regarding the process.
Town Hall Road - Beltrami County filled the cracks on the section of Town Hall Road that is being used as their Irvine Ave detour (from Hwy 71 to Irvine Ave).
Selma Lane - S&T Services covered the culvert hump, and it seems to be a very nice job. It will cost about $1,000.00.
Ditch Mowing - The first round of cutting will begin soon.
Winter Sumac Road - The additional information and correction was received from Gladen Construction regarding their quote for the work needed on Winter Sumac Road. Since they cannot use the reclaimed blacktop in their work, their quote was amended to $79,765.00 (instead of the original amount of $61,600.00). Frenzel asked if we could require that the reclaimed blacktop be reused for base material for this work, and it was explained that the reclaim work was already awarded in a separate motion for $7,000.00, and the material belonged to Johnson Construction. It is not known if he was planning on using it in this project. Chambers then offered a motion to accept the Johnson Construction quote of $69,807.50 for the work, with Blumhagen seconding, and carrying unanimously.
Deer Path - Kelly had received a call from developer Keith Johanneson regarding the work that is still needed to satisfy the requirements to bring the road up to the proper standards to be turned over to the township, and asked if he could use another engineer to help him. Kelly explained that he could use any engineer that he wanted. However, Freeberg & Grund, Inc. is the designated Township engineer and would be required to sign off on the work before the Board would approve taking the road over. This expense would be his, or the property owner's.
JOINT PLANNING BOARD (JPB):
The group met recently with seven (7) cases being reviewed, and all of them approved. That many is expected again in July. Ruttger's has re-opened under a 'temporary' permit, with the MPCA still working on the issue related to the non-compliant septic systems.
RURAL FIRE ASSOCIATION (RFA):
Blumhagen reported that he is going to be having lunch with Chief Hoefer to talk a bit about the current Northern Township satellite site. Blumhagen encouraged those in attendance tonight to notify their home owners insurance provider that the ISO rating has changed in Northern Township from a ten (10) to a three (3).
1) Letters received from the DNR Area Fisheries Supervisor, DNR Area Parks & Trails Supervisor, Beltrami County Deputy Jeff Roberts who does water patrol, and Beltrami County Sheriff Ernie Beitel, supporting the effort to develop a water access to Lake Movil, 2) email sent to each Board member from Rhonda Conn with concerns, 3) call from Nicole from D&K Builders indicating that they will be in contact with Freeberg & Grund to help them establish what is needed to bring the roads in the Plat of Cornell Woods up to the Township's standards in order to turn them over to the Township for maintenance, 4) email from Freeberg & Gurnd, Inc, indicating that they had been in contact with Nicole from D&K Builders, 5) email information from MAT Attorney Steve Fenske regarding his interpretation of MS 459.20 as it relates to the proposed public access on Lake Movil.
Kennelly - Owns property at the east end of Birchmont Court, and would like the Township to mark the proper road ROW at that end. Currently, there is no place for motorists to turn around and therefore, his property is usually encroached on in order to turn around. He is planning on renovations to his property and would like something done in order that this can be changed. The Board agreed to have Murray Survey help with locating the proper area that is road right-of-way. Some type of turn-around is likely going to be needed.
Cemetery - The subcommittee will plan on meeting with sexton, Ken Glidden, to talk about future needs of the cemetery property. They were made aware of an adjacent property that is For Sale, in case there is a need for future expansions.
With no further business forthcoming, the meeting was adjourned at 7:41 p.m.