BOARD MEETING MINUTES
Monday, September 9, 2019. Northern Town Hall, 445 Town Hall Road NW, Bemidji, MN.
PRESENT: Supervisors Mike Kelly, Jess Frenzel, Paul Wiese, and Curt Blumhagen. Treasurer Doug Kranich, Road Supervisor Tim Vigen, and Clerk Mary Israelson. Absent; Supervisor Clark Chambers. See sign-in sheet for guests.
MINUTES: A motion was offered by Blumhagen, and seconded by Wiese, to approve the minutes of the August 26th, 2019, meeting as presented. The motion carried unanimously.
Brent Rud, Beltrami County Environmental Services Director, was asked to attend tonight's meeting to discuss the idea of the Township applying for a state grant to conduct inspections of the onsite wastewater treatment systems (septics) on the properties that border Lake Bemidji in Northern Township. He reported that Beltrami County's position is supportive only, but the deadline for applying for the next grant cycle was today and would be available again for the next year. No one knows if there is a problem, but everyone assumes that there is with phosphorous being a known problem. The funding would pay for the compliance inspection, and if a system is found to be non-compliant the property owners would be required to upgrade the system at their own expense. Rud reported that the JPB office is in the process of reviewing their files to try and determine how many of these systems are in compliance, to help determine if there might be a problem. Once that work is completed, maybe this winter, it would be good to sit down as a group to look at the results of that work and then decide how to proceed.
Mike Arnold - Asked about the extension of natural gas by Minnesota Energy in the Township, since his neighborhood in DeerPath has been trying to get the service. Kelly reported that he had talked with someone today regarding the possibility of an extension along S. Movil Lake Road and there is no plan for it, unless the property owners were to pay $27,000. Kelly also reported that there is someone in the local office now that he can talk with about the matter.
PUBLIC ACCESS REPORT:
Frenzel updated the group in attendance on the most recent committee meeting, adding that DNR Hydrologist Brent Mason and Beltrami County Sheriff Ernie Beitel were in attendance. After hearing a report from Mason, who has been in the water at the site, this property is pretty typical for this type of use. The thought is to continue moving forward, with some type of plan to be considered for submission to the TEP group. The DNR Parks & Trails Supervisor Dave Schotzko, Joint Planning Board Planner Jamin Carlson, and Freeberg & Grund Engineer Mark Fuller, will help draw up a new draft plan after taking many of the concerns into consideration.
Additional concerns by some of those in attendance tonight are;
* Gravel - many would like the driving and parking surfaces to be gravel. There are concerns from some of the agencies with gravel surfaces due to sprawl and runoff often occurring. The Board was asked to keep an open mind regarding it.
* Boat size - what size boat would fit into this landing? There is usually no ability to restrict the size, but the site itself will likely create limits on boat size. It is felt that this site will be better suited to smaller watercrafts.
* Committee - will likely meet to review updated draft plans. This group is made up of representatives from DNR parks & trails, DNR fisheries, DNR hydrology, law enforcement, fire and rescue, Turtle Lake Twp Board representative, JPB, three (3) residents of Lake Movil, one other Northern Township representative, engineering, and two town board representatives.
* Process for Review - that is not determined yet, but there is no plan to 'skirt' any regulation. Every required agency will be involved. The Corp of Engineers will give the final approval, and then a Conditional Use Permit will be required through the JPB with a Public Hearing a part of that process.
* Lake Bottom - a ramp will likely be installed into the lake, but there are no plans at this point to do anything additional to the lake bottom (dredging). Use will likely help it firm up naturally.
* Toilet - there are no plans at this time to have an outdoor toilet.
* Wetlands - wetland protection is very important and all requirements will be dealt with.
* Ice Damage - the access is shallow and will likely have ice damage.
* Springs - there are natural springs in the lake near this site. There is no plan to maintain a winter access, but it is difficult to restrict the use.
* Resident Input - have the residents been notified? Where is the public's voice? There has been much input from residents, and three (3) neighboring residents have been appointed to the committee that is looking at all of the concerns.
* Parking - there is no plan to allow parking along S. Movil Lake Road. It will be posted and up to the Township to enforce. There are certain instances that if a road is not passable for the motorists (20 ft by law), law enforcement can step in.
* A comment was made by a neighbor of the property that this is the wrong location for an access and it is being railroaded mostly by one Board member. Frenzel took offense to the comment stating that he, as well as each Board member has their own mind and this is a joint effort of the entire Board.
* It was again explained that the Board is determined to create an access that is acceptable to all its residents, with the neighborhood a major factor, and emergency access to the lake essential. In addition, all of the appropriate agencies are involved.
Winter Sumac Road - The excavation should be finished up tomorrow, and then 6" of gravel and then 3" of the reclaimed blacktop put on. Johnson reported that there has never been a good stabilization base and is proposing a Type 5 woven fabric to ensure a solid stabile subgrade at $1.25 (it was quoted at $1.35 as an addition in the original quote) for 4,666 square yard totaling $5,832.50.
Centerpoint Crt - The road maintenance contractor has asked the Board to consider paving a portion of the approach onto Centerpoint Crt since Beltrami County Hwy is going to be constructing a turn lane on the southbound lane that turns west onto Town Hall Rd. This would allow him to not back onto Irvine Ave when grading the road. The Clerk will work on getting a quote for the work.
So Movil Lake Road - The catch basins are in need of being cleaned. Vigen will be getting a quote from VEIT Contracting.
Tree Trimming - Vigen has gotten quotes for the work, and it was agreed to hire Lofgren Tree Service for approximately 80 hours at $175/hr at various locations.
East Movil Lake Road - Kelly talked with one of the property owners whose property would be affected by straightening one of the curves along the road, and they were not sure if they were willing to give up any property. The Board agreed that they weren't interested in paying to have the area re-staked, or to proceed with plans for improvements, if the two (2) property owners were not interested in cooperating. Dave Wilcox was present and felt that the aesthetics of the roadway was important to him as one of the affected property owners, and he was not willing to give up the trees. The road is a dead-end with only a limited number of residents affected by the proposed improvements. It was agreed that this topic is in a holding pattern at this time.
JOINT PLANNING BOARD (JPB):
There are five (5) cases for the next meeting, with several in Northern Township. They will also be looking into creating an enforcement position, but the details need to be discussed.
BELTRAMI RURAL ANIMAL CONTROL ORGANIZATION (BRACO):
An additional meeting will be held in September in order to look over the new ordinance that the Attorney has suggested. Revisions to it, or the current one, will be discussed prior to them being brought back to the entities for approval.
Bills - The bills are payable with check numbers 10344 to 10371, totaling $194,790.81. Larger invoices include; Johnson Construction, mainly for the work on Aspen Ave ($115,959.31), Winter Sumac Rd ($24,582.00) and totaling $141,898.31, Beltrami County Assessor Fee - $25,076.00, and Freeberg & Grund, Inc - $5,635.00. A motion was offered by Frenzel, and seconded by Blumhagen, to pay the bills as presented, and it carried unanimously.
Treasurer Report - Cash by Fund balances are; Revenue - $219,394.60, Road & Bridge - $609,460.17, Rural Fire - $37,690.25, and Sewer District Waville - $11,256.13, for a total of $877,801.15. It was noted that many of the Waville Subordinate Service District members have paid their assessment for the system analysis that was complete. A motion was offered by Blumhagen, seconded by Wiese, and carried, to approve the report as presented.
Certificates of Deposit - Kranich recommended of the $310,000 CD maturing, $100,000.00 be invested for one year at Security Bank at 2.05% interest, and $210,000 for one month at 1.5%. Kranich had checked other financial institutes for comparable rates. Consensus was given to proceed as recommended.
1) Thank You note from Clarence Lindseth, 3) Minnesota Department of Health report of no Coliform Bacteria results from the town hall water testing, 4) notice of solid waste information in the Beltrami County Newsletter, 5) Township Road Maintenance Resolution from Beltrami County GIS and Highway Engineer certifying our road mileage total, 6) notice of MATIT consolidated insurance coverage renewal.
Road Miles - The Clerk will be reviewing the County list of our township road mileage totals, in order to have the Resolution ready for approval at the next Board meeting. This is used for Gas Tax purposes.
Insurance - Townships have the option of increasing the Township Clerk & Treasurer Bond Limit, with $100,000 the current limit with no annual premium. Increased coverage would start at $100 for $200,000 limit, $200 for $300,000 limit, etc. The Board agreed that they feel comfortable with the current amount due to having a required audit done each year.
Greater Bemidji - Kelly was asked to sit on the "20/30 Vision" Committee, but Frenzel has agreed to do it instead.
So. Movil Lake Property - There is a concrete slab on the public access property that should be removed for liability reasons. Vigen was asked to find someone to do it.
Road Maintenance Contract - It was agreed that the Road Supervisor and Road Subcommittee sit down and discuss the road maintenance work with Joel Johnson, going forward without Clarence Lindseth.
With no further business forthcoming, the meeting was adjourned at 7:44 p.m.