BOARD MEETING MINUTES
Monday, March 8, 2021. Northern Town Hall, 445 Town Hall Road NW, Bemidji, MN.
PRESENT: Supervisors Mike Kelly, Jess Frenzel, Curt Blumhagen, and Chris Lahn. Road Supervisor Tim Vigen, Treasurer Doug Kranich, and Clerk Mary Israelson. Absent; Supervisor Clark Chambers. See sign-in sheet for guests.
We are still dealing with a peacetime pandemic due to the spread of COVID-19 so this meeting is being conducted with social-distancing and mask guidelines put in place.
MINUTES: A motion was offered by Blumhagen, and seconded by Lahn, to approve the minutes of the February 22, 2021, meeting as presented. The motion carried unanimously.
Linda and Mike Arnold - the Deer Path Development representatives have contacted most all of the property owners in their neighborhood regarding the three (3) options that the town board is considering for possible improvements to the roads. Property owners representing 33 of the 57 total properties, are in favor of the Option B, that proposes removing all of the existing blacktop and placing new blacktop throughout the entire plat. Option A proposed overlaying the existing blacktop and placing new blacktop on the gravel portions, and there were 10 property owners preferring it. No one was in favor of Option C, that proposed widening the roads to allow for blacktopped shouldering.
Each of the board members thanked the Arnolds for their work on this, and it was then agreed that Freeberg & Grund, Inc. would be instructed to proceed with completing the plans for Option B, and to let it out for bids. The timeline would include a bid opening in April, an assessment hearing in late April or early May, and completion by early September, if the bids were an acceptable price.
Road Supervisor Vigen reported that the roads are in real good shape for this time of year. It is still a bit early to have the roads graded.
Elmwood Crt - The Clerk had received an email from a property owner who had concerns about the bad condition of that road. Vigen inspected the road, and talked with the property owner. He didn't feel the road warranted any attention at this time. The property owner has made inquiries regarding the policy and procedure regarding blacktopping the road.
JOINT PLANNING BOARD (JPB) REPORT:
An update of the current cases was given. There are several mobile home parks that have become very run down, and there was some discussion regarding establishing standards for them. There is some on-going development taking place near Northdale Oil in Northern Township, and at some point a discussion will take place regarding entrance/road access improvements.
RURAL FIRE ASSOCIATION (RFA):
Kelly reported that he attended the Annual Meeting held at the Frohn Town Hall. The new fire chief was introduced, and the Annual Report was reviewed. There are eight (8) vacant fire-fighter positions open currently, and will need to be filled.
Bills - The bills are payable with check numbers 10816 to 10837 totaling $14,847.10. A motion was offered by Frenzel, and seconded by Blumhagen, to pay the bills as presented, and it carried unanimously.
Treasurer Report - Cash by Fund balances are; Revenue - $237,630.24, Road & Bridge - $532,455.52, Rural Fire - $22,677.63, and Sewer District Waville - ($2,215.89) for a total of $790,547.50. The Waville balance is negative due to the payment of the engineering bidding and design work totaling $22,800.00, that will be assessed to the users with the project costs this spring. A motion was offered by Blumhagen, seconded by Lahn, and carried, to approve the report as presented.
Certificates of Deposit - Kranich recommended that $250,000.00 be placed in a 30 day CD at SecurityBank at .70%. Consensus was given to proceed as recommended.
Budget/Levy - The draft proposed Levy and Budget were reviewed and will be presented at the Annual Meeting tomorrow night for approval. The proposed Levy will remain as it has the last several years at $867,200.00.
1) Information from Linda and Mike Arnold with the results of the poll taken of the neighborhood regarding the road improvements proposed, 2) notice from the Rural Fire Assn regarding this year's fire assn dues at $157,697.00, 3) email from resident of Elmwood Crt regarding the condition of the road, and 4) information from Mark Fuller regarding a possible timeline for the Deer Path project.
Big Bass Road - Two (2) representatives of the Turtle River Township Board will be present at the next meeting to discuss a cost share agreement for maintaining Big Bass Road.
Cemetery - Someone has requested permission to place a large cast iron bell on his grave as a marker. He was to call with the measurements of the bell, and once he does the cemetery sub-committee will consider the request.
With no further business forthcoming, the meeting was adjourned at 7:10 p.m.