BOARD MEETING MINUTES
Monday, May 10, 2021. Northern Town Hall, 445 Town Hall Road NW, Bemidji, MN.
PRESENT: Supervisors Mike Kelly, Jess Frenzel, Curt Blumhagen, and Clark Chambers. Road Supervisor Tim Vigen, Treasurer Doug Kranich, and Clerk Mary Israelson. Absent; Chris Lahn. See sign-in sheet for guests.
We are still dealing with a peacetime pandemic due to the spread of COVID-19 so this meeting is being conducted with social-distancing and mask guidelines put in place.
MINUTES: A motion was offered by Blumhagen, and seconded by Chambers, to approve the minutes of the April 26, 2021, with one amendment - it was stated that Treasurer Kranich was in attendance and he was not. The motion carried unanimously.
Chip Seal - It was agreed that Aspen Ave will be the only road considered for chip sealing this summer, and Vigen will work on getting quotes.
Striping - Town Hall Rd, Aspen Ave, and Whiting Road will be considered for striping, after pricing is reviewed.
JOINT PLANNING BOARD (JPB) REPORT:
The group will meet this Wednesday, at the Northern Town Hall, with no cases on the agenda. They will be reviewing some topics related to the land use planning ordinance, such as; VRBO use, Cul-de-sac definitions, etc. The newly hired 'enforcement' person has now been hired to fill the Assistant Planner position in the office, so the enforcement position is again needing to be filled.
BEMIDJI RURAL ANIMAL CONTROL ORGANIZATION (BRACO):
In the absence of Lahn, Israelson gave an update of the recent quarterly meeting. The process to issue citations through the Beltrami County Sheriff's Office and the State of MN is still being worked on. Attorney Jeremy Klinger was at the meeting, to go over some of the details.
BELTRAMI ASSOCIATION OF TOWNSHIP OFFICERS (BATO):
Chambers reported that presenters at this meeting were; new County Administrator Tom Barry, GIS Director Kevin Trappe, and County Engineer Bruce Hasbargen.
RURAL FIRE ASSOCIATION (RFA):
Blumhagen reported that a long range committee meeting was recently held, and some considerations are going to be proposed to the City in order to help with the status of equipment purchases in the near future. The RFA is responsible for purchasing the next truck, and a loan for a portion of the $750,000 will come from the City at 1% interest, and then the City will purchase the Deputy Fire Chief vehicle and the next fire truck.
Bills - The bills are payable with check numbers 10861 to 10883 totaling $158,699.38. The larger payments were made to; Rural Fire Assn for 1st half year - $78,848.50, Municipal Services for Waville Wastewater Treatment System renovations (80% complete) - $57,988.00, and Johnson Construction - $7,115.00. A motion was offered by Chambers, and seconded by Blumhagen, to pay the bills as presented, and it carried unanimously.
Treasurer Report - Cash by Fund balances are; Revenue - $205,434.68, Road & Bridge - $514,713.91, Rural Fire - $22,685.60, and Sewer District Waville - ($5,092.76) for a total of $737,741.43. The Waville balance is negative due to the payment of the engineering bidding and design work totaling $22,800.00, that will be assessed to the users with the project costs this spring. A motion was offered by Frenzel, seconded by Chambers, and carried, to approve the report as presented.
Certificates of Deposit - Kranich recommended that $50,000.00 be placed in a 30 day CD at SecurityBank at .70%. Consensus was given to proceed as recommended.
1) Contract documents regarding Deer Path Plat road improvement project, 2) reminder from the JPB office of the joint LGU meeting scheduled for Wed, June 16th at 5:30 p.m. and asking for RSVP's, 3) progress report from Al Gorick on the Waville Wastewater Treatment Plant improvements, 4) request from resident of North Country Circle asking for some dust control, 5) letter from BATO regarding newly established solid waste fee assessment for tax exempt properties.
Contract - The Chairman signed the appropriate documents for the Deer Path Plat road improvement project.
Waville Wastewater Treatment Plant Improvements - The work is nearing completion with very few surprises. The bill from the City of Bemidji for the disposal of wastewater should be a total of $725.00, plus the transport done by Bob's Econo Pump.
North Country Circle - The Board has tried to set a precedence by not applying chemical treatments in residential developments for dust control, but will plan on applying gravel where needed.
Solid Waste Fee - There was some discussion at the recent BATO meeting from officers of townships who rarely use their town halls and were billed $144.50 for a solid waste fee. A letter was mailed asking that they send requests to Beltrami County asking that the new fee be abated. The Clerk reported that Northern Township had paid the fee, but felt that it was justified since we do use the services.
Painting - A quote for painting the inside of the town hall was received from Tom Daman. His rate is $30/hr and he estimates that the work would not exceed $1,500.00, plus materials. He is insured and will schedule the work for approximately five (5) consecutive days. A motion was offered by Blumhagen, and seconded by Frenzel, to approve the work to not exceed $1,500.00, plus materials. The motion carried unanimously.
Contributions - This will be placed on the Agenda for the next meeting.
Bass Lake Road - This topic will be discussed again at the next meeting, as it relates to Turtle River Township's request to share in the maintenance of it.
Deer Path Plat - It was agreed that a letter will be mailed to the property owners indicating that the project has been approved, and that payment of their $6,000.00 is encouraged to be paid the sooner the better.
Fairgrounds Road - There has been some limited discussion regarding some improvements to the reconfiguration of the road as it relates to the many entrances around the Northdale Oil properties. It was suggested that Mark, at Freeberg & Grund, be asked to reach out to the owners in order to meet to talk about the issue as a potential future road project.
Ruttger's - Kelly reported that there is still an issue with the onsite wastewater treatment system(s) at Ruttger's and has learned that Karvakko Engineering is working with them on a design of a new system.
Lake Movil Access - T&K Outdoors was asked to do some spring cleanup at the new access. Also, the Clerk was asked to contact the Lee's regarding their request for a fence. It was to be made clear that the new fence would be paid for by the Township, but the ownership and maintenance of it in the future would be their responsibility. Also, a second quote is still being requested and that the contract would be between the fence contractor and the Lee's, once approved by the Town Board.
Clerk's Phased Retirement Proposal - Kelly asked that the Board meet prior to the next meeting at 5:30 p.m. to discuss the Clerk's request to begin the Phased Retirement (RRO) with PERA. This would involve a reduction in hours (by at least 25%) and a maximum of 1,044 hours worked per year.
With no further business forthcoming, the meeting was adjourned at 7:26 p.m.